With the ShareFile add-on installed, virtually all the sharing options of the Web application are available directly within Outlook. One of the most useful features of ShareFile is its integration with Microsoft Outlook. It is then securely delivered to your account. The email directs the person to a web page to upload the file. You do this by sending the person either an email through ShareFile’s email system or a secure upload link through your own email. You can also set an expiration date for the email and limit the number of times the attachment can be downloaded.Īn option unique to ShareFile is the ability to request files from others and have them delivered to you securely.
If you choose, you can also encrypt the email message itself (in addition to the attached file). For a file on your computer, click Share in the Web application’s menu bar, select email or link, and then drag the file onto the ShareFile interface.Īny file you email is encrypted and sent through ShareFile, not through your own email account. For files you’ve already uploaded to ShareFile, right click on the file and select whether you want to share it by email or by sending a link. Sharing files with clients and colleagues through the Web application is easy. There are separate sections for shared folders and those you mark as favorites. When you log in, the default starting point is a section called My Files and Folders, where you can add and organize your own folders. Like Dropbox and Box, ShareFile’s Web application organizes your files in a folder structure. More about those below, but I’ll start with the Web application, because that’s where new users will begin. I find that I use ShareFile more through its desktop integrations than through its Web application. And you can set up multi-factor authentication for logging in to your account. It has a number of user-configurable settings and administrative controls to enhance security. Your files are encrypted both during transfers and when they are at rest on ShareFile’s servers.
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ShareFile has apps for iOS, Android, Windows and Blackberry devices, so that users can access and send files from any smartphone or tablet.ĭata security is a key selling point for ShareFile. It is suitable for law firms of any size, from solos on up. ShareFile is a highly secure, cloud-based file storage, file synchronization and file-sharing platform that can send encrypted files and emails from the cloud or directly from Microsoft Outlook. One of the best of these – with regard to both security and ease of use – is Citrix Sharefile. But there are always concerns about the security and ease of use of such services. Many lawyers these days use cloud-based services such as Dropbox and Box for document storage and sharing.
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